Scheduling payments

Managing statement customers

Explore Travel Ledger's Monthly Statements—a flexible solution for Sellers looking to submit transactions for a future payment date.

Our advanced Extended File Format, unlike the traditional SPS text format, supports future due dates, allowing you to submit transactions that will be processed in a subsequent cycle. This ensures that funds are transferred to your Seller account either on or near the specified due date.

Transactions also remain visible and reviewable for the Buyer until the review period for that cycle ends.

What is best practice for monthly statement submission

Example: A Trade Partner paying 30 days from statement

• At the start of the month, file the statement transactions into Travel Ledger (they can be loaded on any day)

• Ensure the transactions have a due date set to the end of the month in question

• Inform your Trade Partner they have been filed into Travel Ledger

• To see the future dated transactions, please ask your Trade Partner to change their Booking Tab quick view to "Buyer - All due"

• If they don't change their view, the transactions will automatically display in the week they are due for collection/payment.

To specify the due date, simply enter it in the 'Due date' field of the Extended File Format.

Why do I need to use the Extended File Format?

The Extended File Format now includes a due date field.

This advanced format not only allows for the submission of future due dates but also unlocks a plethora of other data-rich fields that you can effortlessly submit to your Buyers.

What does this mean?

It translates to empowered Buyers, expediting reconciliation and settlement processes for a win-win scenario for both parties.

Is this file format easy to use?

Absolutely! Tailored to your specific needs, we provide both Lite and Full Versions, both equipped with the essential 'Due Date' field crucial for monthly statements.

To explore comprehensive guides on utilising this format and the full list of available fields, please visit the following pages:

Extend File Format (Lite Version)

Extended File Format (Full Version)

How does the due date align with the commercial agreements in place with my buyer?

Future due-dated transactions will be processed in the cycle closest to their respective due dates, and payment for these funds will follow the agreed-upon settlement schedule with your Buyer. This varies depending on your scheme (TL Pay, ABTA, or Advantage).

• If you're part of the TL Pay scheme, you can customise your settlement schedules to match the intervals agreed upon with your Buyer—be it monthly, weekly, daily, or any other preferred time frame!

• If you're part of the ABTA or Advantage Scheme, your payment terms will be clearly defined within the framework of their agreed settlement schedule.

We're always here to help! Feel free to contact us at [e-mail] for any questions or concerns.