Release 1.13.0 (16/11/2022)

Guidance notes on the release 1.13.0

Improvements

Implementation of Multi Currency

To support the onboarding of new markets outside of the UK, we have implemented the ability to upload and pay for invoices in a variety of currencies.

It is important to note that multi currency requires the use of the Extended File Format (Full Version) and having a TL Pay Wallet in place, the latter will be rolled out in the coming months. The initial additional currency available, outside of GBP, with be EUR.

Enhanced Duplication Checks

Buyers will be warned of potential duplicate transactions in the Transactions>Bookings grid, prompting you to check if transactions are valid for payment.

Transactions will be flagged and highlighted in orange for partial matches and red where it looks to be a full match for a previously loaded transaction. Details as below:

• When more than one transactions exists anywhere on the platform for the same combination of Booking Ref, Buyer, Seller, Trans type, currency code and Original Amount, TL will underline the transaction in Red

• When more than one transactions exists anywhere on the platform for the same combination of Booking Ref, Buyer, Seller, Trans type and currency code, but with a different Original Amount, TL will underline the transaction in Orange

To validate the highlighted items, hover over text on red/orange underlined items will read:

Red = 'Duplicate(s) invoices with same Booking Ref/Amount exist(s)

Orange = 'Duplicate(s) invoices with same Booking Ref but different Amount exist(s)'

If there is any concern that the underline is in fact a duplicate, users should undertake further investigation.

Buyer Reconciliation Download & Upload File

The Buyer reconciliation file is designed to offer Buyers the ability to download any unactioned transactions, manage them offline and upload accepted/rejected/amended transactions back into the platform. The download can be generated manually by a user, or automatically by TL at regular intervals and delivered either via email or via FTP.

The Buyer reconciliation file contains a record of all transactions that sellers have presented for payment or refund in a specified period, that have yet to be reconciled. The file can be loaded onto the Buyer Back-office system (pending your own internal configuration), essentially as a reconciliation file, to allow the Buyer to match against their own records and accept/amend/reject the transactions as required. After reconciliation has taken place in the Buyer Back-office system, TL will accept a Buyer Reconciliation upload file (either via email, via FTP or manually in Transactions>Import File tab) to remove the need for any manual acceptance/amendment/rejection on the platform.

More information on this feature can be found in Updating Booking (Accept/Reject) through Buyer Download & Upload File.

Payment Statement Tab

The Payment Statement Tab is designed to simplify the view of funds flowing through Travel Ledger, both credits and debits, and as such easing any reconciliation challenges.

Previously customers have had trouble tracking their debits and credits on the platform, with the Payment Statement tab we are providing a new grid in the Transactions area showing any overall credit or debit amounts.

The credits and debits are sortable by either review end or bank payment date, allowing users to review by settlement and banking dates. Additionally, under these overriding credit and debit amounts, users are able to drill down and export by either the associated remittances or the transactions.

Full details of this feature can be found in Payments Statement Page.

Option for Sellers to Create Direct Commercial Links

As part of the development of the TL Pay Wallet and subsequent implementation, we will start to allow the creation of direct Commercial links (without a PE scheme). These Commercial Links can be set-up and managed by Sellers.

This feature will only apply to TL Pay Wallet as a payment method, direct debit payments are only available through a Processing Entity. Please await further news of this development as we launch the TL Pay Wallet.

An overview of Commercial Link set up can be found in Commercial Link Creation, it is important to note that this area is under review with a simplified process for creation in development.