Extended File Format (Full Version)
Guide to formatting the extended format booking file.
We now have an extended file format for Sellers committing transactions to their Buyers that supports significantly richer data to facilitate easier reconciliation, loading future dated statement and filing in multi currencies.
The extended file format gives Sellers the opportunity to submit additional data to their Buyers, such as:
Sell Amount | Nett amount | Commission |
Tax / VAT | Due Date | Currency |
Deposit/Balance Indicator | Voucher/Ticket number | Notes fields |
File Requirements
Below is a summary of the general conditions needed:
File name must start with 'TRA' e.g. 'TRA Supplier Name 11 Aug 2023'
File suffix must be either '.CSV', '.TXT' or '.DAT'
The first row must only contain the column names.
There is no trailer record (with total values etc)
Fields must be delimited with either a comma, semicolon or tab character
All columns present must be named according to the specification (see example file below)
All mandatory columns must be present and contain data or the file will error.
Any/all/none of the optional columns may be present
To avoid complications with comma characters being present in text fields, use of the semicolon or tab delimiter is recommended
Amounts must be loaded as whole currency values e.g. 1234.55. Can also be loaded without decimal place e.g. 1234 = £1,234.00
If amount fields use a comma as a decimal place they need to be encapsulated with double speech marks e.g. "1234,55".
Use of ‘Special’ characters within char fields, including Carriage Returns [CR] and Line feeds [LF], is not permitted
File/Field Definitions
Attached below is a PDF containing all of the fields available in the Buyer Upload:
Examples Files
1. All Fields CSV Example:
2. All Fields with Encapsulated Example:
Troubleshooting
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